UCC Committee Meeting Minutes 2013-05-14 Committee Present: [SAS] [VAN] [NEO] [ODF] [SZM] [XON] Absent With Reason: [GOZ] [RNZ] Other: [BOJ] [ROW] [STU] [NHH] [*OX] [MDK] [TPG] [BG3] [DUG] [TJB] Meeting opened at 13:05 [RVS] arrives 13:06 [VOX] arrives 13:37 [STU] arrives 13:37 President's Report ------------------ - Went to Tenancy Committee Meeting - Didn't originally get the email - Found out the day before it was scheduled - Shouldn't happen again - GigaLAN - Received EOI from TP-Link for GigaLAN sponsorship - Started EMP - Starting pre-order for Polos - Sapphire Blue is the colour (just blue) - Only ordering Small, Medium, and Large - Saw Guild about Ed Council Grants - In short, No. - Going to SOC President's Summit tomorrow Vice-President's Report ----------------------- - Did snack run - Didn't have time to stock the machine - Thank you whoever did that ([SAS] and [TJB]) - Tech Talk 0x05 "Code to Circuits" is tomorrow Treasurer's Report ------------------ - $5,875.76 in Westpac - Received phone bill for $22 - People need to be reimbursed - We should buy Westpac Dongles ([RNZ] suggestion) - Decided against, completely necessary Secretary's Report ------------------ - Tech talks are accepted by some more faculties - Mail for the treasurer Fresher Rep's Report -------------------- - Freshers are happy - Literally nothing - Has done literally nothing productive for an entire week Machine Technical Reports ------------------------- Servers - Moved Minecraft to the VM Network - Still having wireless issues (minutes almost died) Desktops - Moved pinball and kalashnikov around New equipment - Got the wireless gear from China - 1 box of stuff for the UCC Camp Drinks and Snacks ----------------- - [BG3] did drinks run - [SZM] did snacks run - Going to put specials up on the whiteboard Mail, Guild and SOC ------------------- - Tenancy Meeting - Going to paint rafters ourselves, its expensive - Unigames to be moved off Red Circuit 1 - [SAS] to go to SOC Meeting tomorrow night - Phonebill for [NEO] for clubroom phone Action Items ------------------------------ [NEO]: to email modem provider about accidentally confirming receival of modem - Yes/No - [NEO]: I've talked to her, she said "Yes, coming soon" [RNZ] and [BG3]: to do drinks run - Done by [BG3] [SZM]: to do snacks run - Done [BG3]: to organise bulk buy of Micro USB and HDMI cables - Waiting on a pricing list General Business ---------------- [XON] : Review of Dooring policy [GOZ] : Redraft of current Door Policy at http://ucc.asn.au/infobase/policies/door0.4.ucc - [*OX] proposes changes - some wording for clarification - Suggest clarification of using Dooring as a punishment, if it is possible - [SZM]: Suggests leaving this discussion to next week - committee mailing list hasn't been notified, people haven't been given enough time - [SZM] moves we move discussion of the Dooring policy to the next meeting, [NEO] seconds - Motion passed, 5:1 [SAS] : Budget Priorities - We gonna git a sound system, boyy - Looking for someone who would know what to buy - [ODF] volunteers; knows people in the music industry - Will get prices [SAS] : Listen to Phone - People have had trouble not hearing sound through the phone - Also, sometimes it rings and no one's there - [ROW] If it's an old Telstra phone, powered through the phone line, just replace it with a phone with its own PSU - Keep the old one, in case the new one breaks - Discussion of budgetting for a new phone - [NEO] suggests $50 - [NEO] moves budgetting $50 for a new phone, [ODF] seconds - Motion passed, 6:0:0 [SAS] : CASSA Dinner - CASSA putting on a dinner this Friday, around 5 or 6pm - Wants to chat and stuff - Maximum of 4 slots - [BG3], [SAS] and [TPG] to go [SAS] : Investigate longer ranged wifi router - Unisfa people want to access UCC wireless from Unisfa clubroom - Unisfa member proposed donating a significant amount to fund geting a better wifi router - Discussion of who would fund the router - Unisfa, UCC, or individual members? - [SAS] asks around the tech people - [BG3] suggests adding an access point into Unisfa - Should be put forward into tech@ [*OX] : Wants to run a tech video screening night - For "techy" videos - Pizza and stuff - Sometime in semester - [*OX] to organise "tech" video screening, with pizza [TJB] : GigaLAN progress report - dan is phoning the sponsors [XON] : [ROW], Cam and Dave were doored - On Wednesday, 2013-05-07, [ROW], Cam and Dave were doored for causing a disturbance (blowing on a party horn) during [JVB]'s tech talk - [ROW] suggests we act like adults and move on, begin discussing the dooring policy and drop the "out of proportion" response to the dooring scandal - not be "petty and vindictive" - [SZM]: as far as my intention of dooring [ROW], it wasn't to cause any greater scandal, but to simply door him for annoying members - [*OX] wants [ROW] removed from door, for not being supportive of the club's endeavours, and for going out of his way to annoy members - [ODF] aggrees - Discussion of what door members should do and be, such as being examplars of the UCC's ideals - Discussion that door members should keep their head - [RVS] says that if door members should be removed for not keeping their head, many more than [ROW] would be removed - [NEO]: I do not believe you should be on door, [ROW] - Not being curteous towards members of the club - [NEO] moves that [ROW] be removed from door, - Motion appears to have been passed, 3:0:3 (3 for, none against, 3 abstain) - Motion challenged (see below) - [*OX] interrupts, notes that current UCC constitution doesn't explicitly allow for abstinations - Discussion of what is needed to pass a motion - "Majority of voting members present to pass a motion" (para) - In lieu of this, [ROW] suggests that the motion to remove [ROW] from Door (3 for, 3 abstain) not be a valid - Discussion of this - [SZM] ends this discussion, as the result of the vote was challenged, a second motion was made to remove [ROW] from door - [SZM] moves to remove [ROW] from door, [SAS] seconds - Motion passed, 6:0:0 - After this event took place, [ROW] approached two committee members, who did not want to listen ([GOZ] and [ODF]) - [ROW]: Is this proper committee behaviour, towards a financial member? - [ODF]: Committee shouldn't have to drop whatever they're doing to listen - Discussion is dropped - End results: [ROW], [SZM], Cam, and Dave are un-Doored - [ROW] is removed from Door group [*OX] : ROW should be reminded that it only takes a 2/3rd majority of committee to cancel a members membership, and ban them from repurchasing this year. - [SZM] notes that [ROW] has been suitably reminded [XON] : [SZM] was doored - [SZM] undoored [ROW] : Considering above revote removing of [ROW] from Door, committee should go through all past motions to see if they all agree to the set forward standards. - Issue is dropped - The committee voting system will be reviewed at a later date Meeting closed 13:45 Current Action Items ------------------------ - [SAS] to look into buying a new phone ($50 budget) - [JVB] to look into what to buy for the new sound system - [*OX] to organise tech screening sessions - [BG3] to organise bulk-buy of HDMI and micro-USB cables Minutes uploaded by [XON] at 11:14 on 2013-05-17