UCC Committee Meeting Minutes 2013-03-19 Attendance: Commitee Present: [GOZ] [XON] [SAS] [SZM] [ODF] [NEO] [RNZ] [VAN] Others Present: [BG3] [SLX] [ROW] [TPG] Amy Macintyre Meeting Opened at 13:01 President's Report ------------------ - Cleanup was a success - The promised sausage sizzle didn't happen due to Guild budget cuts - Pizza was eaten instead (credits [SZM]) --Sent email to committee@ regarding state of CH - Tenancy Agreement renewed - Standing agreement with the Guild regarding after-hours access to UCC renewed - [SZM] sent a copy to security, and a copy is on the door - If anyone plans on staying late, you should ring security and let them know Vice-President's Report ----------------------- - Drawing is hard - Busy bee happened - Persephone mysteriously vanished - Manduba and Manbo were (temporarily) saved ([NTU] said he would take them) - Manic Depressive Society stuff was not spared - Thanks to all who attended, anyone who didn't should feel suitably ashamed - Thanks to Unigames for giving us a new tool cupboard - Progcomp - It will happen at some point - Robotnik scripts are back, because I said so - Thanks to 2012 Committee Treasurer's Report ------------------ - Creation of a UCC 2013 Budget -Adam should have done stuff - not happening - Details of SOC Meeting -Poster policy -> all posters must be within frame (which is acquired from guild) - Adding Money to Term Deposit -[TPG] and [NEO] - Talk to Wayne about insurance Secretary's Report ------------------ - Crontab should automatically send meeting reminders - Computers are stupid, give me a pen please - No more subject-less emails to be sent -[SLX] suggests 13:37 warning Fresher Rep's Report -------------------- - [VAN] What is ratio from sign-ups to show-up? -10% agreed upon for whole year -1 to 2 good ones -Several bad ones - Freshers are happy Loft Progress Report -------------------- - The Guild Master Plan is under review - This will likely be completed in July - On ice for now Machine Technical Reports ------------------------- Servers -We have them -Mylah to be removed? [SZM] -[SLX] suggests wiping discs Network [SZM] Problems widely reported with UCC wireless Desktops -Nothing's broken New equipment -Shiny new tool cupboard -Air conditioner has been fixed, just in time for summer... Drinks and Snacks ----------------- -80 litres of drink remaining -They are delicious Mail, Guild and SOC ------------------- -No mail -bob's 2 crimp tools arrived -SOC meeting [NEO]: There is a Best Fresher Event Award, we should probably enter -$100 or $1000 award, not sure which -Take picture of event/fresher, win money -[SZM]: Prize is $200 -[ROW]: Not yet passed through SOC [NEO]: Guild doesn't like the word 'fresher' Action Items ------------------- -No action items General Business ------------------- [ROW] : Rowan [ROW] for door (again) [ROW] removed for attending clean-up; was in U.S. during, said he provided notice that he was away States he will attend future ones -[SZM] moves [ROW] be re-added to Door, [GOZ] seconds -Motion passes, 7 for, 1 abstain [SZM] : Mitchell Pomery for Coke [BG3] -[SAS] moves, [SZM] seconds, -motion passes to add [BG3] to Coke [SZM] : Progcomp - Confirm or reject 2012 committee's decision to allocate $100 for prizes [SZM]: previous 2012 committee had the same system -[GOZ] motions that $100 be allocated for Progcomp prizes, [SAS] seconds -Motion passes, 6 for, 2 against [BOB] : update the agenda template for new OCMs (or eliminate their section entirely) [NEO] : Allow for Execs to reimburse Food and Coke runners without authorisation [SAS]: that is a lot of money [NEO] $400 limit suggested [SAS] moves a single exec to re-imburse coke funds up to $400, [NEO] seconds [GOZ] amendes that it must be approved by the following committee meeting Motion passes, unanimous Discussion of propose club debit card and account [SAS] Two execs have to put in money, one can take out [XON] : Propose date for quiz night [ROW] 24th April is current penciled date, suggests changing Friday 26th (Anzac day after 24th), people outside uni can more easily arrive on Fridays Guild changing guidelines within guild confines Still waiting on Unisfa to get their act together (reps) Advertising to start after the above [SAS] wants to go, Gary to be asked nicely ????? [ODF] RSA says they won't do that, too much legal hassle, [ROW] agrees [NEO] : Authorize $5 reward for Coke and food Runners In previous committees, if you've done a coke run you get a %5 reward Hasn't been exercised in a while [ODF] was around in 2009, seemed like a good idea [SZM] makes it nicer for the runner [TPG] suggests only for the driver -[NEO] moves that the driver of a coke run be award $5 dispense credit, [GOZ] seconds -Motion passes, unanimous [XON] : Propose weekly cleaning session [ODF} send an email to door, say that cleaning should be done at this time [SZM] to sort cronjob out [SZM] : Reimburse [SZM] $28 for pizza. Receipt in safe. [NEO] I'll get around to it when I get access to the account -[SAS] moves to reimburse [SZ] $28 for pizza, [RNZ] seconds -Motion passes, unanimous (1 abstain) [BOB] : thank unigames for giving us a new tool cupboard Everyone thanks Unigames [ROW] : Unigames is planning to run a LAN on the 29th of March (Friday week). We would be exceedingly appreciately if UCC could lend us a switch and some internet. We will take full responsibility should any harm befall it. [ROW] Unigames running first lan in its 30 year history, they have to access to equipment or switch, and internet as well. Switch is best, internet not needed as much. [GOZ] Wheel discussed previously, agreed to give switch, but not provide internet -Doesn't want Unigames' actions to go to UCC [SLX]: UCC guidelines says the internet is used by UCC members only [GOZ} suggests that the lan be UCC endorsed/sponsored (for the uplink) [SLX]: Unifi should work [ROW] will take responsibility for the connection [SLX] is more pedantic about sharing of the uplink [ODF] suggests that those guidelines are more suggestions, not rules [SLZ] suggests asking wheel, [ROW] strongly suggests against that Discussion of where blame lies if something goes wrong (Committee or Wheel) [ROW]: Plenty of interest for the LAN More talk about informing Wheel, agreed that wheel to be informed [ROW] suggests that Unigames will get a connection no mattter what Discussion of UCC members hosting a LAN for UCC, a loop-hole, perhaps? [SZM] says that UCC members hosting a LAN need Guild approval (for over-night pass) [ODF] is the only issue it being a Unigames event? most agree [ODF] suggests a combined clubs event -[GOZ] moves that UCC endorses a Switch and a Python for architecture, [SZM] seconds -Motion passes, unanimous -[ODF] moves that UCC endorses an uplink to Unigames if Unigames accepts it as a combined event, [NEO] seconds -[SAS] amends that a Wheel member be present at all times More discussion about the motion [*OX] is mad about something -[NEO] why is he mad, why do we care? -Motion passes, unanimous [TJB]: Running another Mega-LAN this year, getting affiliated clubs involved [SLX] CASSA running a mega-lan themselves, wanting it also be with affiliated clubs [SAS]: need a meeting for Events and Budgets meeting Thursday 21/03 9am for Events Thursday 28/03 9am for Budgets Discussion if quorum/notice is needed, decided against [MRD]: UCC, get a step-ladder -Discussion of where it would be stored, who would use it, alternatives such as rope ladders, grappling hooks proposed. -[SZM] moves that UCC acquired a step ladder, budgeted at $100, [NEO] seconds -[NEO] suggests that this motion be deferred til accounts are in order, is shouted down -Motion Passes, unanimous Meeting Closed at 13:47 Current Action Items: -------------------- [SZM] to sort cronjob out for weekly cleaning sessions [NEO] to reimburse [SZM] $28 for clean-up pizza [TPG] to add [ROW] to Door [XON] to inform committee@ of Events and Budgets meeting Wheel to get rid of Mylah [SAS] to acquire step-ladder (<$100) Minutes uploaded by [XON] at 14:11 on 2013-03-19