UCC Annual General Meeting 13-03-2012 Meeting Opened at 13:05 Present: - [MRD] Matthew Didcoe - [SZM] Sam Moore - [TPG] John Hodge - [CJS] Chris Squire - [LAW] Luke Williams - Adrian Cooper - [M12] Jeremy Cole - Wesley Cox - [MTL] Mark Tearle - William Cheng - [DTK] Dylan Kerr - [NTU] Nick Bannon - [SMR] Samara Morgan - Rhys McConnell - [*OX] Lyndon White - [DJA] Daniel Axtens - [BLZ] Cain Nexey - Catherine Couter - [SLX] David Gow - Elliot Nunn - Laura Hodge - Michael Piotrowski - [TJB] Trent Bersan - Roland Kerr - [GOZ] Andrew Gozzard - [EDO] Adam Marshall - [ODF] Jonathon Van Buren - [BOB] Andrew Adamson - Jonathon Astbury - Jordan Miwald - [SAS] Samuel Shenton - Ridge Shrubsall - President's Report - Technical - Good year, we ran many technical events and obtained new equipment - Events include the Robotics Competition and Programming Competition, run by [SZM] - VM creation process - Installed a UPS, an invaluable addition to the machine room - Upgraded copper from Cameron Hall Comms room to better copper - Thanks to [MRD] for obtaining a NetApp and a CISCO switch - Thanks to [DAA] for setting up backups - Bought (crimping) tools and hardware - Upgraded and bought new clubroom machines - Social - Ran the Computer Clubs Camp with ComSSA (Curtin) and CASSA (ECU), this was a huge success - UCC Birthday Dinner - LANs, thanks to [TPG] and others - Hardware hacking nights - Attempted to revive Monday night at the movies - Events with Perth Linux User's Group (PLUG); last week Debian Bug Squashing, tech talks - Wants to see these sort of events continue, as we have similar goals to PLUG - Events run with UniSFA and Unigames, including the Cameron Hall Charity Vigil and Cameron Hall Quiz Night - Clubroom - Rebuilt machine room (again) - Removed old pidgeon holes - Got new couches - Painted a stairwell - Administrative - [ASH] did committee meeting minutes on a Typewriter - Finalised the incorporation, after 10 months work! - Thanks to [DJA], [MRD] and all others involved in this process - Grew membership; already have 208 members - Thanks to people who helped on O'Day - Retention of members seems to be good so far - Change of guild, excitement - Moving Forward - Automate processes, such as setting up of VMs - Fix broken or failing technologies, such as the Door - The club should start to focus on cool, new, "out there" technologies - Would like to see saving and planning for the UCC 40th Anniversary (2 years away) - Would like to see experiments with different events to what the club is normally involved in, such as - Relay for Life - PROSH in particular - If we get a new clubroom, it will be the most important thing to happen to the club in 20 years. - Don't screw it up! - Vice President's Report - Another strong year for the club in terms of membership - We have something that may loosely represent a budget for this FY. - Limited number of events (compared to what we would have loved to hold), LANs (thanks [TPG] and others) along with Quiz Night again well received. - Would have liked to run a Mega LAN - This could be something for next committee to work on - Have felt increasingly frustrated by maturity level of the committee, one of many reasons (most personal) I will not be seeking re-election. - Thank all those who have contributed to the club not only this year but last year while I was pres, been a pleasure working with you all. - Ignoring what I said earlier, I would encourage active members to nominate for committee, we need people to keep moving the club forward. - Would like to see the Camp run again this year - Improvements to the clubroom - Would like to see committee support for automating VMs and switching stuff - Treasurer's Report - We spent a lot of money this year - Despite this, we came out ahead - Notable expenses included: - 3 new clubroom machines (clownfish, kalashnikov, cabellera) - Coke machine rebuild, thanks [BOB] - The Computer Clubs Camp - All this cost us lots of money - Recieved $4400 from drinks, $2600 from snacks, spent $5000 = $2000 profit - $6000 tools and hardware - $6000 to run camp, $1000 from members, $1500 each from other clubs, $200 grant - Worth it despite the loss - $3500 from memberships - $2000 guild grants, thanks to the guild - $3300 from interest on the term deposit - Balances - Westpac $389.32 - Safe $2.20 - Guild Account $2412.19 - Cash Reserve $425.94 - Term Deposit $50504.79 - Member Accounts $331.76 owed to members - Total available $2897.89 - Fun year, learnt a lot - Club's finances are in a much better state than at the start of 2011 - Dispense rebuild has helped the club - [MRD] members are entitled to view the financial records; ask the Treasurer - Secretary's Report - Has sent apologies - Fresher Representative's Report - We saw a fresher intake of 103, which was up from the previous year. - 2011 was a good year for new members, we ran a lot of events easily accessable to freshers which were very successful, like the (2011) Fresher Welcome, Easter LAN, Quiz Night and many more. - My time with the club so far has been immensely valuable on a educational and a personal level. - I'd like to thank the committee and all members who helped to make this year a success. - Finally, this year we've got a fresher intake of 120, it would be great to see more accessable events advertised more widely around campus, perhaps something for this years fresher rep to work on. - 120 is more than 103 - We need to not scare the Freshers away - Freshers are a good source of income - They are investments for the future - Our investments are maturing - Motions on Notice - None - Election of the 2012 Committee - Election of two (2) returning officers - [MRD] motions that the club elect [MTL] and [LAW] as two returning offers, [BOB] seconds, unanimous - Suspension of standing orders - [BOB] motions to suspend standing orders, [MRD] seconds, unanimous - [BOB] procedural motion to allow nominees to vote on paper, [DJA] seconds - Nominees will write down their own votes on paper, then leave the room while everyone else votes by show of hands. - Elections conducted by returning officers - President - [BOB] nominates [TPG], [CJS] seconds, [TPG] accepts - [DJA] nominates [ASH], [*OX] seconds, [ASH] accepts - [M12] nominates himself, [TJB] seconds, [M12] accepts - [*OX] nominates [BOB], [TJB] seconds, [BOB] accepts - [CJS] nominates [SLX], [BOB] seconds, [SLX] declines - [MRD] now describes the role of President, paraphrasing section 16.1 of the constitution - Nominees must be Guild Members and UCC Members - They all are - Nominees all give speeches - Nominees answer questions - [TPG] is elected to the position of President - Vice President - [ODF] nominates [ASH], [BOB] seconds, [ODF] accepts - [ODF] nominates [SLX], [TJB] seconds, [SLX] accepts - [*OX] nominates [ODF], [TJB] seconds, [ODF] accepts - [RVS] nominates [BOB], [BOB] declines - [SLX] nominates [SZM], [SZM] declines - Laura Hodge nominates [M12], [TPG] seconds, [M12] accepts - [CJS] nominates [DTK], [MRD] seconds, [DTK] accepts - Nominates to give speeches - [BOB] procedural motion to hold applause, [CJS] seconds - Nominees answer questions - [SLX] is elected to the position of Vice President - Secretary - [SLX] nominates [SZM], [TPG] seconds, [SZM] accepts - [MRD] nominates [ASH], [DJA] seconds, [ASH] accepts - [BOB] nominates [ODF], declines - [DJA] nominates [M12], [LAW] seconds, [M12] accepts - [CJS] nominates [EDO], [*OX] seconds, [EDO] accepts - [EDO] nominates [CJS], declines - [*OX] nominates [DJA], declines - [MRD] procedural motion to limit speeches to 30s speeches, [BOB] seconds - [SZM] is elected to the position of Secretary - Treasurer - [MRD] and [DJA] simultaneously nominate [TPG] - ... [TPG] is already the new President! - [DJA] nominates [M12], [SLX] seconds, [M12] accepts - [MRD] nominates [ASH], declines - [*OX] nominates [ODF], declines - [CJS] nominates [DTK], declines - [GOZ] nominates [EDO], [TJB] seconds, [EDO] accepts - [SLX] nominates [GOZ], declines - Nominees answer questions - [EDO] is elected to the position of Treasurer (Good luck!) - Fresher Representative - Implicit nominations: - Jordan Miwald - [SAS] Samuel Shenton - Ridge Shrubsall - Jono Astbury - Michael Piotrowski - William Cheng - Rhys McConnel - Wesley Cox - Nominees answer a variety of questions - Some questions were good, some were not - [MRD] moves that we vote, [TPG] seconds - Drum roll... - Jono Astbury is elected to the position of Fresher Representative - Freshers are happy! - Three (3) Ordinary Committee Members (OCMs) - [ODF] nominates [*OX], [EDO] seconds, [*OX] accepts - [DJA] nominates [ASH], [MRD] seconds, [ASH] accepts - Aaron Pytte nominates [GOZ], [SLX] seconds, [GOZ] declines - Roland Kerr nominates [TJB], Laura Hodge seconds, [TJB] accepts - [BOB] nominates [DTK], [DJA] seconds, [DTK] accepts - [MRD] nominates Ridge, [TJB] seconds, Ridge accepts - [ODF] nominates [M12], [SMR] seconds, [M12] accepts - [DJA] nominates Jordan [M12] seconds, Jordan accepts - [GOZ] nominates [RVS], [RVS] declines - [CJS] nominates [SAS], [SZM] seconds, [SAS] accepts - William Cheng nominates himself, [BOB] seconds - [MTL] procedural motion to limit speeches to 5 words, [BOB] seconds - Nominees give speeches, most are longer than 5 words - [ASH], [*OX] and [M12] are elected to the positions of OCM - Reinstatement of standing orders - [LAW] moves that the club reinstate standing orders, [BOB] seconds, unanimous - General Business - None Meeting closed at 14:53 Summary of 2012 Committee Members - President: [TPG] John Hodge - Vice President: [SLX] David Gow - Treasurer: [EDO] Adam Marshall - Secretary: [SZM] Sam Moore - Fresher Representative: Jono Astbury - OCM: [ASH] Ashley Tyndall - OCM: [*OX] Lyndon White - OCM: [M12] Jeremy Cole