UCC Committee Meeting Minutes 2012-04-03 Committee Present: [TPG] [SLX] [EDO] [SZM] [ASH] [*OX] [JAB] Late: [M12] Others Present: [SAS] Late Entrants: [ROW], [RVS], [NTU] Meeting opened at 16:01 President's Report ------------------ - Organised the Easter LAN - Is a goldfish Vice-President's Report ----------------------- - Assessments are not fun - They all seem to be happening - We got a new desktop, called Porcupine, today - [BOB] moderated qdb - In the process of fixing Red - Writing a tutorial on how to fix Reds - Learn to Linux night was a big success - Linux is sort of installed on most windows boxes - Sometimes X works Treasurer's Report ------------------ - We have money - $2705.39 Guild - $818.50 Westpac - $0.25 Safe - Hasn't got access to Westpac yet - Taking member pledges for Heathred - So far has pledges from 3 people - Hoping for more Secretary's Report ------------------ - Mail has been checked regularly by myself and others - Created events page; can people please add events to it? - Thanks to [SLX] and [*OX] for the first tech-talk - Attended UPS Quiz Night, it was great - We should start organising our own ASAP - Progcomp events have been organised - Recieved some criticism about the fact that it is a competition - Will probably not run another one this year [NTU] arrives - Have informed UPS about the Easter LAN - Contacted CASSA's Social Events Coordinator (Alexandra Helens) - Individual CASSA members are interested in the camp - Offered to spread any fliers/posters if we make some - [SLX] has also spoken to Alexandra, confirms the above - Wrote a VM registration script - [*OX] thinks it's broken, see General Business - Started planning cleanup Fresher Rep's Report -------------------- - Freshers are still happy - They know their place - Asks if there is a UCC facebook page - There is - Thinks this may be more effective at promoting events than email - It is used, but people may not be aware of it - We should tell people about it using email OCM Reports -------------------- - [M12] is not here - PROSH IT has killed him (note: added 16:43 after [M12] actually arrives) - [ASH]'s report - Nothing to report - Has been sick - Has restarted the IRC server, intentionally - [*OX]'s report - Thinks OCM reports should be less off topic than exec reports - exec reports can be more off topic than OCM reports - Last Tech Talk went well - "Pretty Damn Good" - Next talk will be in the week after the study break - Go every 2nd week from then Machine Technical Reports ------------------------- Servers - We have them - [TPG] IRC on mussel got unintentionally rebooted - Argument about intentions - Heathred replacement being designed by [BOB] Network - Relatively stable Desktops - Aquired Porcupine, donated by [CTH] - [TPG] Kalashnikov is being fixed, slowly - [TPG] Persephone works now - [SLX] Red is being reinstalled, the disk light is on - [EDO] it might work one day in the future New equipment - We have no new equipment Drinks and Snacks ----------------- - They are tasty - We are out of Coke - Assorted other drinks - Running out of snacks - [SLX] this is terrible - Snack and Coke runs needed - [NTU], [EDO] and [TPG] volunteer to do snack/coke run Mail, Guild and SOC ------------------- - No mail - [BOB] and [ASH] attended e-Learning forum - LMS and LCS are having "issues" - Guild wants university to fix them Action Items ---------------------- - [SZM] to make sure people are reminded of their action items - [SZM] to replace calendar with a text file - [SZM] to get in contact with CASSA about the Camp - [SZM] to add [SZM] to Coke - All done - [SZM] to setup Persephone - Done by [SZM] and [SLX] - [SZM] to finalise work on VMs - In progress - [JAB] to add email address to whiteboard - Done - [M12] to book Camp Leshenaultia for 21st to 24th of September - Done, but [EDO] needs to talk to [M12] about payment - [M12] and [ASH] to organise a poster template for events - Not done - [EDO] to obtain three new keyboards for up to $110 - Done, total cost $20 x 3 = $60 - They have the [POT] seal of approval - [SLX] to get in touch with ComSSA about the camp - Sent another email, no response - [SLX] and [TPG] to fix Kalashnikov and Red - In progress - [BOB] and [TPG] to fix issues with Coke Machine - Done, we think, probably - [BOB] is looking at lubricating the dispensing paddles - Someone who cares to make vanilla coke label - No one cares - [EDO] to attend some form of Treasurer training - Not done, doesn't know when it is happening, if ever - [*OX] to continue organising UCC Tech Talks - In progress, they are awesome - [EDO] and [TPG] to organise UCC Easter LAN for 14th and 15th April - Done by [TPG], dates are 13th and 14th of April - [SZM] to organise cleanup for week after the Easter LAN - In progress - [BOB] to budget up to (plus donations) for Heathred replacement, and email to tech@ and committee@ - Donation email sent - [BOB] says specs email will be sent soon General Business ----------------------- [SZM] : Status of VMs for members - [*OX] complains that [SZM]'s registration script is broken - Suggests [SZM] remove the "email" box - Argument about the email box - The turing test is not a good idea - There are still errors - [SZM] to fix script, which he swears was working perfectly! - [SLX] Do we want to do VMs, and what requirements should we set? - [ASH] 2011 committee discussed this; decision was "Yes, why not" - [TPG] we need someone to write a policy - Discussion about policy; what people could use VMs for - [ASH] can't we do this on a case by case basis? - [*OX] agrees - [*OX] motions that the policy for VMs will be created with the rule "must conform to all UCC computer use guidelines and must be approved by committee and wheel" - Discussion occurs [M12] arrives at 16:40 (!!!!!!) - [ASH] seconds [*OX]'s motion - 7 for, 1 abstain, motion passes [SZM] : Quiz Night - Booked for 3rd May - [M12] there will be a meeting either Thursday/Friday afternoon - [ROW] arrives and he and [M12] shout at each other for a bit - [M12] has written a sponsorship letter - [SZM] and [M12] to organise Quiz Night with UniSFA and Unigames [M12] : "Uncharity Vigil" - In UniSFA's meeting, talked about Cameron Hall wide events - Similar to Charity Vigil - "Uncharity" vigil - Money is split between the clubs, instead of given to charity - Suggested date is 4th May (the date after the quiz night) - Star Wars Marathon on 4th May - May the fourth by with you - Discussion about the "Uncharity" vigil and Charity Vigil - [*OX] Unigames would be for this - [M12] is UCC keen on this? - Yes - [M12] to organise "Uncharity Vigil" with UniSFA and Unigames [RVS] arrives 16:50 Meeting closed at 16:50 Current Action Items -------------------- - [SZM] to finalise work on VMs - [EDO] needs to talk to [M12] about payment - [SLX] to get in touch with ComSSA about the camp - [SLX] and [TPG] to fix Kalashnikov and Red - [BOB] and [TPG] to fix issues with Coke Machine (?) - [EDO] to attend some form of Treasurer training - [*OX] to continue organising UCC Tech Talks - [SZM] to organise cleanup for week after the Easter LAN - [BOB] to budget up to (plus donations) for Heathred replacement, and email to tech@ and committee@ - [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames - Someone who cares to setup Porcupine - [M12] to organise "Uncharity Vigil" with UniSFA and Unigames - [NTU], [EDO] and [TPG] to do snack run (edit: added 2012-04-04 [SZM]) Minutes uploaded by [SZM] at 17:08 on 2012-04-03 Edited at 17:21 on 2012-04-04 by [SZM] (forgot snack run action item) Edited at 19:16 on 2012-10-04 by [SZM] (Rowan France == [ROW])