UCC Committee Meeting Minutes 2012-03-27 Committee Present: [TPG] [SLX] [EDO] [SZM] [ASH] [*OX] [JAB] Late: [M12] Also Present: [BOB] [GOZ] Late entrants: [RGR] [AMS] Meeting opened at 16:04 President's Report ------------------ - Been meaning to start organising Easter LAN - Succeeded in getting [EDO] access to Westpac account. Vice-President's Report ----------------------- - Talked to Richard Pilgrim from ComSSA, was pointed to ComSSA mailing list - Emailed ComSSA, has not got a response - [TPG] Offers to visit them on Thursday - Persephone is sort of alive again - This is pretty awesome - It is a beautiful, beautiful machine - We have had some Freshers complaining about the clubroom Treasurer's Report ------------------ - Yes we have money, its still there - Pretty sure. - $2412 Guild - $553.31 Westpac (after emptying safe) - Owe ~$120 to members for drinks. - Thanks [TPG] and [ROW] for doing coke run - As Treasurer, now has access to Westpac account (nearly)! Secretary's Report ------------------ - Mail was checked, none - Attended SOC meeting - Emailed CASSA about the camp - No response yet - Been writing scripts to make pushing minutes easier - Thanks to [MRD] for organising the setting up of the NetApp - Still need to do work on VMs - Need to find out why our Calender is broken - Replace/Fix it - Many committee members and [BOB] caution [SZM] against even trying - Apparently it's in Java - [SZM] will probably replace it with a world editable text file Fresher Rep's Report -------------------- - Freshers are happy? - After reading the bottom of the agenda, perhaps not - Wants to put his email address on the whiteboard. Good idea. - [EDO] raises concerns that the Fresher Representative is not around enough - Support for the inflatable portable turret - Committee is not sure whether this is a thing or not - [SZM] suggests people email committee@ list in future, so that we know whether things are things - [JAB] "My eyes are still Fresh. For a Fresher." - Suggests we should get rid of parts around the "abandoned" computers - Clubroom is generally messy - Freshers are happy OCM Reports ----------- - [M12] Is not here - [*OX] and [ASH] flip coin to see who goes next - [*OX] We are all set to have the first tech talk at 6:00pm on Thursday - Possibly have next one chosen as well; a Wire Wrapping workshop - Argument about difference between "Tech Talks" and "Hackathons" - [ASH] Has brought everyone fudge to celebrate the inaugural OCM reports - Nothing else to report [M12] arrives 16:20 - [M12]'s retroactive report - Quiz Night booked for 3rd May - Need to get back to Camp Leshenaultia before they close tomorrow, or they will give away the booking! - [BOB] thinks he should just do it - [EDO] and rest of committee agree - A problem may be that we can't line it up with study breaks from the other Universities - [M12] to book Camp Leshenaultia for 21st to 24th of September - Plugging the guild eLearning seminar, chaired by himself - Encourages members to attend Machine Technical Reports ------------------------- Servers - We have them - NetApp setup, wheel keys are on them - Called Nortel and Onetel - Thanks to [MRD] Network - We have one Desktops - We have re-aquired Persephone - [BOB] It has been inflicted on us! - [ASH] fantasies about painting Persephone green - [BOB] issues threats - [SLX] wants to budget money to improve Persephone - [M12] threatens to throw it out the window - Persephone is sad that no one appreciates it :( - [SZM] is setting up OpenSESAME on Persephone - Whether you like it or not - It currently works better than Kalshnikov, see below - [TPG] and [SLX] broke Kalashnikov by installing Arch - Graphics drivers for Arch suck - Will be reinstalling Ubuntu - Red was almost fixed by [BOB]. Broken by [SLX] and [TPG] - [SLX] It doesn't work, but Freshers were looking upon it with awe - [SZM] No one seems to use the Mac - It's location is a bit awkward - Also it's a Mac - (People who like Macs tend to have Mac laptops, and not want to use the desktop) New equipment - [SZM] We have aquired a keyboard, called Frederick - IE: A musical keyboard. Not a computer keyboard. - People have lots of great ideas for projects with this - [SLX] We will ignore it until someone does something awesome with it Drinks and Snacks ----------------- - [EDO] We have a coke run - [TPG] However, we still need foo, lemonade - [SLX] The coke machine is fragile - Due to the current rate of coke dispenses, we will soon need another box of coke - [BOB] and [TPG] are investigating/swearing at the Coke machine Mail, Guild and SOC ------------------- - No mail - There was a SOC meeting. [SZM] and [M12] attended - Treasurer book for [EDO] - They talked about PROSH - We didn't win any wine Action Items ------------ - [BOB] to make vanilla coke label - Not done, because [BOB] hates vanilla coke - [ASH] motions for formal warning. No second - [M12] and [SZM] to attend SOC Meeting tomorrow (edit: date was 2012-03-21) - Done, see report - [EDO] to attend SOC Treasurer training, and maybe ED as well - [EDO] didn't attend SOC training - He will attend ED Council training - [M12] and [BOB] are organising [EDO]'s Treasurer Training (?) - [*OX] to organise UCC Tech Talks - In progress - Suggests a "How to play Dwarf Fortress" talk for a future event - (Playing "Dwarf Fortress" sounds... like... "technical" stuff...) - We will continue to organise things on the list - [EDO] and [TPG] to organise UCC Easter LAN for 14th and 15th April, and talk to [TJB] about MegaLAN - Basically done - By "Basically done", they mean "We didn't start it. At all." - [EDO] and [TPG] then try to claim credit for choosing the date, which was actually chosen by committee at the last meeting. - [M12] to find dates when Camp Leshenaultia is free in September to October - Done - [EDO] and [SLX] to visit ComSSA and talk about the Camp - Didn't visit them, because apparently no one would have been there - Emailed them - Will continue to email them - [BOB] doesn't think they check the particular email we used - [SLX] will email different addresses - [TPG] and [SZM] to talk to CASSA about the Camp - In progress - Our spies report that CASSA is keen on the Camp, but have not had a committee meeting yet - [M12] to complete LOLCAT - Done, has been added to Coke - [ASH] and [M12] to organise poster templates for events - Not done - Not being aware of an action item is no excuse for not doing it! - [EDO] to obtain three new keyboards for up to $110 - Not done, have yet to find three keyboards that are worth getting for that price. That will be OK to use. - [M12] to email wheel group about server for PROSH - Didn't send email, have dealt with otherwise - [SZM] to add OCM report section to minutes template - Done, despite great difficulties presented by terrible foes General Business ---------------- [SZM] : Vigenda - People should not probably not use vigenda to edit other people's reports. - Even if it is for bug testing [SZM] : [SZM] for coke - Has completed LOLCAT - [SLX] motions, [*OX] seconds, 7 for, 1 abstains, passes - [SZM] to add [SZM] to coke [SLX] : Freshers think the room is 'crap'. Do we need to move windows machines? - [ASH] threatens the Freshers - [EDO] says that since all the windows machines are in the corner, it is impossible to move through that area. - This is due to people crowding around the machines, watching other people, watching other people, watching people playing games. - It's impossible to get to the Projects bench, tool cupboard, or state - Discussion about where to move the windows machines - [BOB] says that the current configuration is the most optimum - We haven't tried putting them next to the bin yet Phone rings [M12] answers 16:52 - After meeting, [SZM] wonders what it was about... mysterious phone call! - We can't put linux boxes between windows machines - [SZM] suggests we ask the gamers for opinions - [*OX] suggests we put this on the list - [ASH] asks when our next cleanup is - [SLX] suggests we defer this until them - [BOB] suggests we set the cleanup to the week after the Easter LAN - People are generally in favour - [SZM] to make sure nobody forgets, because they will - This is pending the Easter LAN actually happening - [M12] suggests we ask the gamers for opinions - [SZM] thinks this suggestion sounds familiar - Committee shout at people in the room for their opinion on moving the windows machines away from the corner [RGR] goes from not attending to attending 16:56 [AMS] goes from not attending to attending 16:58 - Arguments happen - [SLX] votes we just do this at the cleanup - [SZM] thinks this suggestion sounds familiar [RGR] and [AMS] go back to not attending [BOB] : Heathred Replacement - [BOB] is organising a replacement for Heathred - Nothing has been sent to the list(s) on this yet - Committee has not told [BOB] how much he can spend, so he couldn't tell us what he's planning - Last years Committee budgeted $2000 - [EDO] if we spend $2000 at the moment, we will be quite low on money - [TPG] and [BOB] reassure [EDO] that we will be OK - [ASH] moves that we approve the spending of $2000 (plus any and all pledges) for a replacement for Heathred subject to the condition that [BOB] sends the details to the committee@ and tech@ lists - [M12] seconds, 7 for, 1 against, motion passes - [*OX] voted against (he wants this to be noted) - He thinks its too much to spend on a machine which will rarely be used - However, he is not hugely opposed, and doesn't want to argue, since the motion has passed. Meeting closed 17:02 Current Action Items -------------------- - [SZM] to replace calendar with a text file - [SZM] to finalise work on VMs - [JAB] to add email address to whiteboard - [M12] to book Camp Leshenaultia for 21st to 24th of September - [M12] and [ASH] to organise a poster template for events - [SZM] to make sure people are reminded of their action items - [EDO] to obtain three new keyboards for up to $110 - [SLX] to get in touch with ComSSA about the camp - [SZM] to get in touch with CASSA about the camp - [SZM] to setup Persephone - [SLX] and [TPG] to fix Kalashnikov and Red - [BOB] and [TPG] to fix issues with Coke Machine - Someone who cares to make vanilla coke label - [EDO] to attend some form of Treasurer training - [*OX] to continue organising UCC Tech Talks - [EDO] and [TPG] to organise UCC Easter LAN for 14th and 15th April - [SZM] to add [SZM] to coke - [SZM] to organise cleanup for week after the Easter LAN - [BOB] to budget up to $2000 (plus donations) for Heathred replacement, and email to tech@ and committee@ Minutes uploaded by [SZM] at 17:59 on 2012-03-27