UCC Committee Meeting 20-03-2012 Meeting opened at 16:06 Present [TPG] [SLX] [M12] [*OX] [EDO] [SZM] [BOB] [GOZ] [RVS] [JAB] [AMS] Apologies [ASH] [ASH] arrives 16:06 President's Report ------------------ - Haven't done a lot other than been elected - Delegated looking into LANs and upgrades - Talked to CASSA about Easter LAN - We should probably move ours to the week after CASSA's - See General business Vice-President's Report ----------------------- - Stuff has been happening - Things have been breaking and being fixed - Stuff needs working out - [RVS] "How specific of you." Treasurer's Report ------------------ - We still have money, don't worry - The amount of money is: - $2412.19 Guild - $ 729.82 Westpac - Coins in safe - No large purchases this week - Owe $331.76 to members still, due to counting error by last Treasurer - [BOB] for stuff - [TPG] for drinks and snack run - [BOB] "These are fucking amazing" - [BOB] talking about Kola Beer Secretary's Report ------------------ - We have mail - It is religious propaganda - [ASH] eagerly investigates the propaganda; maybe he's keen to be converted - Progcomp event on Saturday went well, thanks to all who attended - We will hold some more before the final competition on 14th May Fresher Rep's Report -------------------- - Due to inductive reasoning: I am a fresher. I am happy. => The Fresher's are Happy! - No negatives so far - Hasn't seen many Freshers around though - We need to advertise events more - [BOB] thinks it is a lack of retention problem... - Fresher Rep's report becomes completely derailed Machine Technical Reports ------------------------- Servers - We have them - Meersau's disk had a date with the Microwave - [BOB] decided it wasn't working. The best way to make sure was to Microwave it. - It got more RAM, a new disk, SCSI jumpers suck - [BOB] We need a new gaming server - Discussion in General Business Network - SNAP is being killed, mercilessly, despite years of faithful service - We will be holding a wake - We should think about trying and replace the SNAP VPN with something else. - Discussion on wheel@ - Ask [SZM] if you are not on wheel@ and want more information Desktops - They are working - Combtail's keyboard is broken - Someone removed a key from Cabellera's keyboard with a knife. Bastard. New equipment - [BOB] we were donated a 2.5 inch hard disk, can put Merlo in RAID - Thanks to Julian Thomas (soulscollective) Drinks and Snacks ------------------- - They are delicious - Red Creaming Soda sold out, need more solo, coke zero, foo, etc - However we have enough drinks (general) and snacks for a few weeks - Coke machine is fixed - [BOB] to make vanilla coke label Mail, Guild and SOC ------------------- - No important mail - SOC meeting tomorrow, [M12], [BOB] and [SZM] to attend - SOC Treasurer training also happens tomorrow - ED Treasurer training also happens either Friday or next week - [EDO] to attend SOC Treasurer training, and maybe ED as well [JAB] leaves 16:25, to play Humans VS Zombies. Slacker. Action Items ------------ General Business ---------------- [SZM] : UCC Tech Talks - [M12] we may be able to get sponsorship for these, as they are of an educational nature - [SLX] suggests we offer recorded videos of talks? - [ASH] we need a regular schedule for these - [SLX] we could do tutorials for programming / linux - [SZM] someone needs to actually organise the Tech Talks. - Suggest we try a few in the loft, move venue later if there is high attendance. - [*OX] volunteers! - Everyone thinks fortnightly is a good frequency - Discussion about whether to hold talks on weekends or weekdays; [*OX] to decide - People agree that we should start simple, to attract Freshers - [ASH] We need to organise a screen for the projector - Will discuss on mailing list [GOZ] leaves 16:36 [SZM] : Easter LAN - CASSA is having their LAN on 8th and 9th - [SZM] motions that we set the date of the Easter LAN to the 14th and 15th - [*OX] seconds, motion passes unanimously - [SLX] Who will organise it? - [TJB] is researching the MegaLAN, might be willing to help - [EDO] volunteers - [TPG] will supervise [SZM] : Computer Clubs Camp - We can't do it this semester - [BOB] We can do it mid year (clashes with Teracon) or late Semester break (clashes less) - Discussion of location of previous camp and this camp. - Woodman Point (last year's) vs. Camp Leschenaultia (which [BOB] and [CJS] looked at last year) - Camp Leschenaultia is favoured - [BOB] internet was too good last time; prevented social interaction - We need bad internet! - [BOB] we need 25 - 30 people for it to be profitable - [EDO] thinks it will be more successful now that people know about it - We need to find out how much the other clubs want to help with organisation - [BOB] Camp Leschenaultia will probably be cheaper because we can do our own catering - [ASH] We should set a deadline to have a booking there in the next two weeks - [M12] will find dates when Camp Leshenaultia is free in September to October - [EDO] and/or [SLX] to talk to ComSSA - [TPG] and/or [SZM] to talk to CASSA [*OX] : get LCD monitor cleaning fluid, sell on to members? - Item is generally ridiculed by committee - If we bought [BOB]'s crimping tools, why shouldn't we do this? - Item is forgotten about [*OX] : Tal would like to ask UCC about having her birthday party in cameron hall again this year - Date is ~23rd April; the week after the Easter LAN - Committee is unanimously in favour of not being jerks (We have no problem with it) - unless the event clashes with the Easter LAN, which it doesn't [M12] : Jeremy for Door and Coke - Hasn't done LOLDOG or LOLCAT - Reason for removal: Failed to attend cleanup, no apologies - [ASH] motions to put [M12] on Door - [*OX] seconds - The Inevitable Argument happens - [ASH] moves to ammend the previous motion to include the condition that no one on door objects, [EDO] seconds, 6 for, 1 abstain, 1 against - Ammended motion is that [M12] is put on Door subject to no objections from Door group - 7 for, 1 abstains, motion passes - [M12] will be put on Door. - If there are any problems, we will discuss them at the next meeting - [TPG] motions to put [M12] on Coke, subject to him completing LOLCAT, [SZM] seconds - 7 for, 1 abstains, motion passes - [M12] will be put on Coke, once he has completed LOLCAT - These are the minutes of the "University Consistency Club" [BOB] leaves ~17:00 [ASH] : Advertising around campus (posters etc) - When we do events, we need a poster template to submit to the guild - Discussion of numbers of posters, and where to put them - [ASH] volunteers to organise poster template and poster stuff - [M12] volunteers to help - [SLX] we should talk to Pelican; they sent us an email - Deadline is tomorrow for this edition, but we should remember for future events. - [RVS] wants to donate adwords vouchers (internet advertising) - [ASH] Someone needs to design a template - [ASH] and [M12] to organise [TPG] : At the risk of sounding like [BOB], we need new keyboards - [SZM] we wouldn't need new keyboards if people didn't do things like, I don't know, STAB THEM WITH KNIVES - [EDO] Gaming keyboards are broken despite not being stabbed - [SLX] Does anyone has any proposals for new keyboards? - No (not at the moment) - [RVS] suggests we buy cheap keyboards, [SZM] agrees - Within reason, obviously - [EDO] volunteers to do this - [ASH] motions that we budget up to $110 for the purchase of three keyboards - [SZM] seconds, motion passes unanimously [M12] : Wants to discuss PROSH - It's in two weeks - Wants to put a Mac mini server in the machine room - We should refer this to wheel group, in theory committee is OK with it. [EDO] : Move to reimburse [TPG] and [BOB] of the amounts still owing to them - [ASH] seconds, 7 for, 1 abstains, motion passes [M12] : OCM Reports - Time could have been saved in general business if things were in OCM reports - [M12] motions that we add an OCM report section to the minutes template. - [SZM] seconds, 5 for, 3 abstain, motion passes [BOB] : New Heathred - Heathred is the Heath A. Loveday memorial server - It is our current gaming server - Unfortunately it is an old Delta; it is running very hot, and needs replacing. - 2011 Committee budgeted for a replacement - [BOB] appears to have been investigating a replacement for the Delta, but he left the meeting - Once a new machine is chosen, we will send an email to the ucc@ list for comments on the new machine's name - Basically, the issue is whether we should call the new machine Heathred, or maintain the name Heathred for the old machine, and give the new machine another name Meeting closed at 17:28 Current Action Items -------------------- - [BOB] to make vanilla coke label - [M12] and [SZM] to attend SOC Meeting tomorrow - [EDO] to attend SOC Treasurer training, and maybe ED as well - [*OX] to organise UCC Tech Talks - [EDO] and [TPG] to organise UCC Easter LAN for 14th and 15th April, and talk to [TJB] about MegaLAN - [M12] to find dates when Camp Leshenaultia is free in September to October - [EDO] and [SLX] to visit ComSSA and talk about the Camp - [TPG] and [SZM] to talk to CASSA about the Camp - [M12] to complete LOLCAT - [ASH] and [M12] to organise poster templates for events - [EDO] to obtain three new keyboards for up to $110 - [M12] to email wheel group about server for PROSH - [SZM] to add OCM report section to minutes template And so, it begins.