UCC Annual General Meeting Minutes 09-03-2010 Meeting opened at 13:07 Present: - [LOL] Conrad Pogson - [M12] Jeremy Cole - [DJA] Daniel Axtens - [STU] Stuart Paton - [LAW] Luke Williams - [TPG] John Hodge - [SLX] David Gow - [EDO] Adam Marshall - [*OX] Lydon White - [TJS] Tynan Stuart - [KLA] Ahmed Kandil - [LGM] Alex Dawson - [DRA] Dylan Huen - [CUE] Mark Glossop - [POQ] Shay Telfer - [ODF] Jonathan Van Buren - [YES] Nathan Shaw - [SZM] Sam Moore - [BOB] Andrew "Bob" Adamson - [JUT] Julian Thomas - [MTL] Mark Tearle - [MRD] Matt Didcoe - [JCF] James French - [CJS] Chris Squire - [SJY] Scott Young - [RVS] Rufus Garton Smith - [DAA] David Adam - [TRS] James Andrewatha - Wael Saeed - Waleed Saeed - [FEL] Mich Kelly - [NTU] Nick Banon - 2009 Committee Reports - President's Report - Had a pretty good year, held a lot of events. - Monday at the Movies - Quiz Night - LANs 3 of - Darkzone 9-1, fairly poor turn out - Charity Vigil - Dinner - Also had some break-ins, 3 of them. - 2 Wiis, 2 LCDs, 2 Towers, 1 Mac, Cash, Toolboxes, SMS screens were stolen. - Clubroom machines essentially built from ground-up after this point. - Thanks to all members of the club who assisted with the rebuild after these thefts. - Various projects getting under way: - LURC - Ticker screens - Webcam labels - New Polos - Thanks to the 2009 committee and best of luck to the club for 2010. - Vice President's Report - 2009 was a very mixed year - Had quite a few good events: - Quiz Night - Charity Vigil - Lans - Break ins hampered the club - Thanks to all the members who donated time and money to help rebuild the club, we might not still be here without your efforts. - A few changes to policy put forward by committee - Dooring people on an offensive language basis and on noise levels -Being moved by the guild whilst cameron hall is revamped - Still unsure on the position of the guild here - Thank fellow committee members and members for making it a pretty great year - Treasurer's Report - I overestimated the amount of free time I'd have this year -- as it turns out, uni starts gettingpretty tough around third year. Thanks to the committee (and other!) members who assisted me with my duties over the last year, and apologies to those who were inconvenienced by my frequent failing to check the balance / pay bills / reimburse members for their expenses. - Balance as at 03/03/2009 (after deposits from 2009 ODay) was $4001.86. - Balance as at 19/02/2010 was $2677.86 - the club spent $1324.00 over the year. - We received $620 grants from SOC in both Semesters 1 and 2, 2009 (ie. a total of $1240). - We also received $162 from SOC in 2009 for Semester 2, 2008 (remember the whole fiasco where SOC lost our claims forms, etc. and didn't have any money left for us because they distributed it to other clubs)? - We deposited $965 in takings from ODay 2010. - We spent $1218.25 on UCC polo shirts, which we can expect to recoup in sales over 2010 (the cashbox probably contains a reasonable portion of this money already; it hasn't been emptied in some time). If we take this into account, the club ends up roughly breaking even in terms of expenses/income over the last year. - Current coke liability is $3384.45. About half of this is in the top 20 largest accounts, with three-quarters of that in the top 10. This is somewhat concerning (and yes, I removed the 'oday' account and other test accounts). However, it should be noted that most of the top 20 accounts belong to old guard who are rarely seen around the clubroom these days. - Current coke credit (ie. money owed to the club by overdrawn members) is $454.17. (I'm a little behind on debiting coke accounts for netusage; this is therefore likely to increase slightly.) This includes $255.65 owed to us by bur.st. In an effort to encourage repayment, I'm going to name and shame the next five most indebted members: Luke Williams, James Cox, Stuart Paton, Luke Radaich and Conrad Pogson. - It would be nice if next year's committee could attempt to reduce the amount of money we spend onour internet connection (especially if they could negotiate cheap access to AARNet and get right ofthe Resnet connection). It might also be worth looking into getting rid of the phone line if we canreplace it with a VoIP line that allows us to dial internal extensions. - It would also be nice if we could avoid having members pay clubroom expenses out of their own pocket and seeking reimbursement from the club -- club money should be spent up-front. Admittedly, this is mostly my fault for not being around the club enough to provide club funds! - Secretary's Report - Checked the mail quite a few times this year. - Sometimes there was a letter that was neither spam nor a bill, that was exciting. - Security situation in the clubroom. - A lot of hardware disappeared from the clubroom this year. - Much was removed by theives and some removed by concerned members including myself. - Would like to see the 2010 committee focus on securing machines to prevent/deter theft. - This will certainly encourage more member donations. - Fresher Representative's Report - 2009 was a good year for freshers. We had a number of freshers doing various exciting things within the club: - A number of people successfully applied to Coke and Door. Some freshers were even invited to join Wheel, which is a testament to their cluey-ness. - Some got involved in exciting projects, the most visible of which is LURC. - Some units were also passed, which is exciting. - New Freshers: you have big shoes to fill! - We hope you will get involved: there are a bunch of different things that happen you can get involved with. - In a little while a fresher rep will be elected. The role may be explained in more detail later; but in short it's an opportunity to represent your fellow new UCCans, and it's a good way to have a voice in how the club is run. - The role can be as big or as little as you want it to be - from showing up and saying "the freshers are happy" to basically whatever you want - for example you can organise the next lot of UCC clothing. - The now-second-year-freshers appear to be happy - Wheel Report by [DAA] and [JCF] - Got quite a lot of new hardware this year. - Machine room is being kept quite tidy thanks to newer wheel members. - Not too much broke this year. - Added a whole lot of wheel members for the first time in a long time. - Motions on Notice - [DAA]: That James "TRS-80" Andrewartha be made a life member of the club, for consistent and unparalleled dedication to the technical and organisational strength of the club over ten years. - seconded by [JCF], 30 for, 1 abstaining, motion passed. - Election of the 2010 Committee - Election of two (2) returning officers - [JCF] moves to elect [JCF] and [LGM] as returning officers, [LOL] seconds, unanimous. - Suspension of standing orders - [LOL] moves to suspend standing orders, [DAA] seconds, unanimous. - Elections conducted by returning officers - President - [BOB] nominates [MRD] seconded by [SJY]. - [*OX] nominates [BOB] seconded by [SJY], declines. - [DAA] nominates [RVS] seconded by [JVT], declines. - [M12] nominates [M12] seconded by [*OX]. - Nominees give a speech and answer questions. - [MRD] is elected as the 2010 President. - Vice President - [MRD] nominates [LOL] seconded by [DAA]. - [LAW] nominates [BOB] seconded by [RVS], declines. - [DAA] nominates [RVS] seconded by [LOL], declines. - [SJY] nominates [DJA] seconded by [M12]. - [*OX] nominates [SLX], declines. - [SJY] nominates [LAW], declines. - Nominees give a speech and answer questions. - [DJA] is elected as the 2010 Vice President. - Treasurer - [MTL] nominates [LOL], declines. - [MRD] nominates [BOB] seconded by [LOL]. - [LAW] nominates [CJS] seconded by [*OX], declines. - [LAW] nominates [M12] seconded by [*OX]. - [*OX] nominates [RVS], declines. - [LAW] nominates [TPG], declines. - Nominees give a speech and answer questions. - [BOB] is elected as the 2010 Treasurer. - Secretary - [MTL] nominates [TPG] seconded by [DJA]. - [SJY] nominates [CJS] seconded by [DJA]. - [DAA] nominates [LOL] seconded by [MRD]. - [CJS] nominates [RVS] seconded by [MRD], declines. - [LAW] nominates [SJY], declines. - Nominees give a speech limited to 1 minute and answer questions. - [LOL] is elected as the 2010 Secretary. - Fresher Representative - Implicit nominations: - [YES] - [ODF] - [DRA] - [KLA] - [TJS] - Nominees stand in the middle of the room, give a speech limited to 30 seconds and answer yes/no questions. - [ODF] is elected as the 2010 Fresher Representative. - Three (3) Ordinary Committee Members (OCMs) - Nominations - [FEL] nominated himself on Sunday, 7th of March 2010, seconded by [RVS]. - [LOL] nominates [TPG] seconded by [BOB]. - [LOL] nominates [DAA], declined. - [DJA] nominates [CJS] seconded by [*OX]. - [CJS] nominates [RVS] seconded by [LOL], declines. - [MRD] nominates [YES] seconded by [LOL]. - [LAW] nominates [*OX] seconded by [LOL]. - [SJY] nominates [M12] seconded by [SJY]. - [LOL] nominates [KLA] seconded by [BOB]. - [TJS] nominates [TJS] seconded by [LOL]. - [LOL] nominates [LAW] seconded by [STU], declines. - [YES], [TPG] and [CJS] are elected as the 2010 Ordinary Committee Members. - Reinstatement of standing orders - [LGM] moves to reinstate standing orders, [LOL] seconds. Meeting closed at 14:19.