UCC Committee Minutes 16-12-2009
Meeting opened at 18:13 cephalopod time.

Present: [M12] [SJY] [RVS] [DAA] [CJS] [JCF] [BOB] [TRS]
Apologies: [VIX] [DJA] [LOL]


Vice-President's Report
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- Has new job.
- Deposited large amounts of money to our account from safe.


Treasurer's Report
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- Injured other leg, and haven't been in much as a result.
- Nothing else to report.
 - [RVS] to check account balance.


Secretary's Report
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- Checked mail a few times, there was a phone bill among other things.
- Spoke to Emma from the Guild Council to organise having the key out over the summer break.
 - We have permission to be in Cameron Hall and to hold the key from 17/12 onwards.
 - I'll drop by and pick it up on Thursday or Friday morning.
  - [RVS] to pick up key for Summer break.


Fresher Rep's Report
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- Nothing to report; have not talked to many freshers since the end of semester.


Machine Technical Reports
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Servers:
- mooneye is currently being operated on by [DAA] to fix problems with RAID.
- The machine room got very warm after a power glitch on 13/12/2009.
- There was also an exstensive power outage on the 10/12/2009 which caused all servers to fail temporarily.
 - Whoever turned on the new aircon back on after this did not adjust the temperature so the room was quite warm for a while.

Network:
- Resnet is fast because college students are away.
- Resnet also had some unexplained downtime, probably due to the power outage.
- Maxine Gamble has contacted us to say that the AARNET charging model will not change next year.
 - We will need to nominate a usage amount for next year as we did at the beginning of this year.
  - Maxime will send us the forms to do this in the near future.
 - We have used 29.4GB of the 50GB amount that we nominated in early January.

Desktops:
- humpback was updated, which broke it, though that might be temporary because mooneye is offline.

Appliances:
- RCD replacement finally occurred.
- A wild aquarium appears.


Drinks and Snacks
-----------------
- We're almost out of Coke, and out of chips in the snack machine.
 - A coke run should occur ASAP.
 - There should not be a snack run until closer to the semester or else the chips will go off.


Mail, Guild and SOC
-------------------
- We have had some mail, the only notable mail was the bill for the phone for $22.28.
- New Guild council is now in place as of December 1st.
- No news about SOC.


Action Items
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- [DJA] to find out cost of printing polo shirts and prepare an email to ucc mailing list about pricing and preorders.
 - Done, mail was sent to committee-only.
 - [M12] moves to set prices as follows, $30 for pre-order, $35 for regular order, [RVS] seconds, unanimous.

- [MRD] to fill out and send back to the guild.
 - Done, thanks [MRD] and [DAA].


General Business
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- [HMC] : Please reimburse [HMC] $119 for the magilamp receipt in the safe.
 - [MRD] to obtain cheque from Guild Finance to reimburse [HMC] for magilamp.

- [BOB] : Can committee please decide which posters should be kept, and which can be disposed of, else the box will sit in the middle of the clubroom for the next 6 months.
 - This is not a committee decision.

- [BOB] : Reimburse [BOB] $13 for new soldering iron tip, receipt to be provided.
 - Still waiting on delivery.

- [DJA] : O-day Marquee.
 - [M12] to fill out online form for O-day.

- [BOB] : [BOB] for coke.
 - On the condition that [BOB] successfully completes the LOLCAT, [RVS] moves to add [BOB] to the coke group, unanimous.


Current Action Items
- [RVS] to pick up key for Summer break.
- [RVS] to check account balance.
- [MRD] to obtain cheque from Guild Finance to reimburse [HMC] for magilamp.
- [M12] to fill out online form for O-day.

Meeting closed at 19:04 cephalopod time.
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Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/