UCC AGM 2008-03-25 Present: JCF James French PXY David Madely CMJ Callum Dones CJS Christopher Squire DRL Darcy Laycock HAL Heath Loveday ABP Byron Pogson VIC Victor Agcew ROW Rowan France SJY Scott Young CTH Evan Beasley KMW Ken Woo WSX Chris Wong BDL Luke Radaich NDM Nicholas Madeley LOK Inci Kelener MTL Mark Tearle CHI Victor Kim AZN Sushi POT Jake Pottinger VIX Alix Chinnery TRS James Andrewartha LGM Alex Dawson WTF Steven Bradley AAW Adrian Woodley INF Jason Doan James Naisbitt LAW Luke William Patrick Ashforth LOL Conrod Pogson RGS Rufus Garton Smith SJC Samuel Cochran STU Stuart Paton IVO Ivo de Los Santos Vekemans Apologies: DAA David Adam NTU Nick Bannon LAZ Steve Lazidas Agenda: 1. 2007 Committee Reports 1.1 President's Report 1.2 Vice President's Report 1.3 Treasurer's Report 1.4 Secretary's Report 1.5 Fresher Representative's Report 2. Election of the 2008 Committee 2.1 Election of two (2) returning officers 2.2 Suspension of standing orders 2.3 Elections conducted by returning officers 2.3.1 President 2.3.2 Vice President 2.3.3 Treasurer 2.3.4 Secretary 2.3.5 Fresher Representative 2.3.6 Three (3) Ordinary Committee Members (OCMs) 2.4 Reinstatement of standing orders Meeting opened at 1307h 1.1 President's Report 2007 was a pretty good year for us. Events: UCC/UNISFA quznight $2500 of donated prizes including $1700 of prizes from Gametraders Charity Vigil $1800 for charity UCC dinner was a bit adhoc, thanks to Sam Spencer who organised it this year Friday night pizza started happening again SGM middle of the year, due to JFK resigning, replaced by LAZ Usual assortment of LANs and Zone3 Hardware wise, we purchase a new GigE switch, replaced our link to the uni with standalone fibre, much more reliable Fixed our wide format plotter for printing posters Bought a new server to replace mermaid and mussel, and the new iMac for the clubroom Acquired a second Enterprise 250 (heavy!) and a SunFire server. We have acquired 6 Fibre Channel disk arrays from XSI, these will replace Manbo We acquired a colour laser printer and a second plotter (status unknown) Upcoming issues: aircon is substandard, two aircons have failed in the last 12 months, needs some investigation in the coming year ITS gave us a Cisco 2960 with 6 dead ports (otherwise in working order) SMS Screen only got used twice this year. Needs to be fixed and pimped out to more clubs this year. Manduba (one or our Sun machines) is being hosted at Faculty of Arts this year to provide developer accounts for anyone at UWA. Nintek sponsorship fell through this year at the start of March, Nintek are believed to have closed for business. We signed an agreement for Resnet/Bright as of April this year at a cost of $88ish. Cut our spam bill by $350/month. Expecting a new billing model as of 2009. ITS Coke fell through due to SJC getting sick and general member apathy. Overall, we started the year with $6000 in the bank, and finishing with $1500 or so. We spent about $6000 this year on new hardware. Suggestions for '08: - get more combined events happening (e.g. ivlan) - UCC/UniSFA quiznight is a very good event (keep it a high priority) - Cameron Hall Ball - would like to get this started up in the next few years - camp? - find a substitute for ITS coke - look at getting some stronger sponsorship Thankyou to all of the committee, especially LAW (who did all of the dirty jobs) Thanks to everyone for making the year enjoyable. 1.2 Vice President's Report JCF covered pretty much everything. Some bad stuff happened, a lot of good stuff happened. Would like to thank committee. Thanks JCF for being a great leader. (It's been nice knowing you). 1.3 Treasurer's Report Actual balance is $2026.91 Started out this year with $6000ish, but we've bought a lot of hardware. We did lose ITS coke which was a major cash cow We still have FM coke Bur.st owes us a stack of money (about $1000?) Did not check the outstanding coke liability (in terms of credits and debits) There has been a few lingering negative balances... we're not a bank, anyone who has a very negative value will get smacked. Thanks to everyone. 1.4 Secretary's Report Committee this year was kind of slow. Likes the decentralisation of responsibilitly. 1.5 Fresher Representative's Report Last year we had plenty of freshers and they were happy. (We have 4 here) On behalf of the freshers thank you to the club 2.1 Election of two returning officers LGM nominates himself, IVO seconds MTL nominates himself, IVO seconds Accepted by majority 2.2 Suspension of standing orders JCF moves to suspend standing orders PXY seconds Carried by majority 2.3.1 Election of President ROW nominates LAW, LOL seconds JCF nominates VIX, INF seconds, declined BDL nominates ROW, HAL seconds JCF nominates SJY, LOL seconds LAW makes a position statement ROW makes a position statement SJY makes a position statement Questions follow LAW is UCC President for 2008 2.3.2 Election of Vice President SJC nominates ROW, LAW seconds JCF nominates VIX, IVO seconds LAW nominates SJY, JCF seconds ROW nominates STU, CGS seconds BDL nominates INF, IVO seconds, declined ROW refers to his previous statement VIX makes a position statement SJY refers to his previous statement STU makes a position statement No questions VIX withdraws her nomination ROW is UCC Vice President for 2008 2.3.3 Election of Treasurer INF nominates SJC, not a student ABP nominates SJY, ROW seconds SJC nominates VIX, declines CTH nominates INF, IVO seconds, declines VIX nominates LOL, INF seconds SJY refers to his previous statement LOL makes a position statement Questions SJY is UCC Treasurer for 2008 2.3.4 Election of Secretary JCF nominates LOL, SJC seconds LAW nominates VIX, IVO seconds ROW nominates RGS, declines CTH nominates TRS, not a student LAW nominates STU, declines VIX refers to her previous statement LOL refers to his previous statement Questions VIX is UCC Secretary for 2008 2.3.5 Election of Fresher Rep JFN James Francis Nasbert K-2 Ken Woo NPM Nick Madeley CJS Christopher Squire DRL Darcy Laycock CMJ Callum Jones JCF moves for 30s speeches, IVO seconds Motion carries JFN makes his position statement K-2 makes his position statement NPM makes his position statement CJS makes his position statement DRL makes his position statement CMJ makes his position statement Questions NPM is UCC Fresher Rep for 2008 2.3.6 Election of 3 OCMs LAW nominates JCF, SJC seconds, declines LAW nominates SJC, STU seconds, declines ROW nominates HAL, VIC seconds SJY nominates BDL, STU seconds CHI nominates RGS, JCF seconds VIX nominates LOL, STU seconds VIX nominates STU, LOL seconds LAW nominates CJS, INF seconds CHI nominates INF, declines LAW nominates ABP, VIC seconds LAW nominates CTH, PXY seconds PXY moves straight to the vote, SJC seconds Motion carried LOL, STU and RGS are OCMs 2.4 Reinstatement of standing orders PXY moves to reinstate standing orders, JCF seconds Motion carried, LAW has the floor Meeting closed at 1426h