UCC Committee Meeting Minutes 2008-05-23 ======================================== Present:, LOL, SJY, LAW, ROW, RVS, STU, NDM Apologies: VIX Absent: Meeting opened: Fri May 23rd 13:14:00 WST 2008 * President's Report: - Pretty quiet week, people are busy with exams etc - SMS screen is broken, needs to be fixed. [DAA] is apparently buying a new cable for it * Vice President's Report: - Big FAL run this week; spend most of the time in FAL watching Sonic and measuring glad wrap - Snack machine and vending machine now 'full to the brim' - Thanks to [BDL] for suggesting Pods for the vending machine - Assignments and drugs are bad - New glasses; can see * Treasurer's Report: - balance is approximately ~$3000 - paid about $800 worth of bills to the Guild - some cash and receipts in the safe that need to be taken out * Secretary's Report: - absent * Fresher Rep's Report: - the freshers are happy * Machine Technical Reports - Servers - [LAW] thinks something did happen; just can't remember what - Network - [LAW] has borrowed the packeteer and 'will return it whenever wheel group wants it back' - Desktops - vix3n to be set up this afternoon directly after the meeting by [ROW], please don't take it back - new machine needs fresh install of Windows, then we can name it. It's built mostly out of parts donated by [NDM] - [LGM] offers to make new labels for all the UCC machines if we provide him with names and IP addresses for all of them - Appliances - New equipment * Drinks and Snacks - We have copious quantities of them, snack machine and drink machine are full * Mail, Guild and SOC - [SJY] still needs to claim money from SOC - Mail has not been checked since last week, [ROW] to check after meeting * Action Items - [ROW] to buy HDDs and 5 new optical mice (unanimous) - pending - [LAW] to send tshirt design request to list - not done - [LOL] to sort and lock unrenewed accounts - not done, still sorting forms - [SJY] to bring up 5 free keyboards from ITS - done - [VIX] to look at 9-1 booking - MITS did one last week, we probably won't be able to get discounts so for now we'll forget about this * General Business: - prothoss : Updating Key Register - I guess we should do this - [LOL] offers to email existing people on the key register to ascertain whether or not they still hold those keys - [LOL] to email committee@ and wheel@ asking for everyone to list which keys they have - matt : let non-students give ucc money^w^w^wrenew memberships easily - [SJY] to discuss with [DAA] creating paypal-2008@ - [SJY] to look through membership form and see if it can be simplified further - nightrdr : New Furniture - Everybody wants to replace the two armchairs and the couch - We could replace the couch and one chair with a four-person couch - All agree that if we can't find anything for free, the committee is happy to spend up to $200 on a new couch, or $100 each for new chairs - [LAW] to email ucc@ and solicit free furniture - [LAW] to investigate getting Motorola's furniture on the cheap - nightrdr : Intervarsity LAN or UCC LAN? - [LAW]: intervarsity LAN is very hard, dealing with the apathy in UCC alone is difficult enough - [ROW] to move forward with organizing UCC::LAN on the previously agreed date - nightrdr : epic amounts of expired chips on top of shelves - expired chips to be placed in free slot in snack machine for the price of 'arbitrary amount decided by the treasurer' - nightrdr : clubroom cleanup before LAN - [LGM] suggests that if we have it directly before the LAN, no old guard will turn up - clubroom cleanup the Sunday before the LAN - [ROW] to email ucc-announce@ announcing the cleanup and LAN - nightrdr : New swivel chairs, good or bad idea (if cheap) - [LAW] to investigate getting cheap chairs out of Motorola - [LAW] notes that swivel chairs break often, particularly from people like [ROW] standing on them and swivelling Meeting closed: Fri May 23rd 13:47:00 WST 2008